A Letter from the President

Facilities Operations (FO) is at the heart of many exciting projects and processes at Vassar—overseeing the design and construction of new projects, maintaining our beautiful buildings and grounds, and ensuring the campus stays vibrant and functional.

We are seeking an Administrative Fellow to help plan and manage the evolution of our campus. As an Administrative Fellow, you will have the opportunity to work with an amazing team of architects, project managers, contractors, engineers, and skilled tradespeople to tackle real-world challenges, explore innovative solutions, and contribute directly to shaping Vassar’s future.

Submit your resume for an opportunity to:

• Gain insider experience in design, project management, and facilities operations.
• Build versatile skills in management, data analysis, and organization that will kickstart your career—whether in design, construction, or beyond.
• Collaborate on exciting projects and make a meaningful impact on the spaces where the Vassar community lives, works, and learns.

Key Responsibilities

• Maintain and implement new organizational protocols for the department
• Contribute to the design and construction management on various projects
• Promote Facilities Operations (FO) initiatives and projects through our website
• Engage in the strategic planning of upcoming projects
• Organize and catalog building information, documenting scopes and dates of major projects
• Organize and maintain building database and asset information
• Assist Project Managers with project development
• Organize and catalog building information, documenting scopes and dates of major projects
• Maintain a comprehensive FO newsletter covering diverse topics such as sustainability practices, upcoming projects, and other news
• Contribute to the enhancement of Energy Management Reporting

Qualifications

• A minimum of a Bachelor’s degree from Vassar College is required
• Experience working in ArcGIS, AutoCAD or Revit preferred
• Strong appreciation for Vassar’s incredible campus
• Strong organizational and time management skills
• Ability to learn new computer programs quickly
• Adaptability and flexibility

Additional Information

The Administrative Fellow will report directly to the Assistant Vice President of Facilities Operations and collaborate closely with the Campus Architect, Director of Project Management and Construction, and other members of the Facilities Operations team. For additional information please contact Maxine Coleman at coleman@vassar.edu.

The Office of Communications Administrative Fellow will fill a key role in the department, primarily helping support communications efforts in the areas of editorial, social media and special user experience design projects; and work collaboratively with other Vassar offices and departments to address communication-related issues.

The Communications Fellow will help create content across multiple platforms that aligns with Vassar’s style, brand and storytelling goals. They will work closely with all areas of the Communications department to provide content creation, writing, editing, and social media support for Vassar’s communications. The Fellow will join the core team responsible for capturing and sharing the school’s stories.

Additionally, as a soon-to-be Vassar alum who brings a wealth of institutional experience from the student perspective, the Communications Fellow will have the opportunity to identify experiences that are currently unwieldy and work on recommending solutions that streamline the user experience for the campus community.

Position Summary and Responsibilities

• Develop content for Vassar’s primary social media channels, the web, the College’s monthly eNewsletter, and print.
• Support with special projects related to user experience, potentially focusing on orientation communications, Vassar event calendar, cross-campus e-newsletter, etc.
• Edit and proofread a variety of materials.
• Monitor content for consistent style and branding.
• Effectively use technology to support effective project management, internal communications, manage social media, publish external communications and maintain accurate records of media placements and content deployment.
• Collaborate with other members of the communications team to cover major events and campaigns.
• Cultivate relationships with Vassar students and partner offices across the college to support their effective storytelling.
• Manage campus events listings and draft announcements and listings for local media.

Qualifications

• Familiarity with social media, storytelling, and brand development.
• Creative thinker with proven content creation skills.
• Ability to quickly learn and adopt the tone, style, and visual brand of the College.
• Experience adapting content for various communications (emails, the web, print materials, social media) and different audiences.
• Keen writing, editing and proofreading skills.
• Demonstrated ability to manage projects with varying deadlines and across multiple teams to successful completion.
• Analytical, research and problem-solving skills.
• Proficiency with Microsoft, Google and Adobe Creative Suites, content management systems, analytics, email-marketing platforms, and project management and communication tools.

For more information, contact Gladwyn Lopez, Associate Vice President of Communications, at glopez@vassar.edu.

The Vassar Office of Advancement (OA) Fellow is responsible for planning and executing the College’s Phonathon program of roughly four student managers and six to ten student callers. This is an integral role in the development of Vassar’s digital alum and parent outreach and engagement efforts. The OA Fellow will collaborate closely with the Director of Annual Giving and Assistant Director of Annual Giving, Donor Acquisition and Retention to secure gifts for the Vassar Fund and educate the student body on the impact of giving through the Vassar Student Philanthropy Council (VSPC). Reporting to the Associate Director of Annual Giving, the OA Fellow will oversee all aspects of a fresh and innovative Phonathon program, Student Education program, and Young Alum Engagement program.

Position Summary and Responsibilities

The OA Fellow will learn key transferable skills in strategic leadership, management, and oversight to the student caller team through the management of a multi-channel/digital solicitation program that includes recruiting and interviewing students, managing technology platforms (calling software), developing scripts, training, and analyzing data. The OA Fellow will develop a strong working knowledge of advancement in the higher ed world. The OA Fellow will have a supportive role in Student Education and Young Alum Engagement.

The OA Fellow will focus on managing a Phonathon program that includes increasing new alums, young alums, lapsed alums, and parent engagement measured by a wide variety of metrics including social media engagement, VassarNet onboarding, club membership, and donor engagement. The OA Fellow will also collaborate with the Vassar Fund team in supporting our premier Generation Vassar giving challenge and advising the VSPC student organization to lead a campus-wide education on philanthropy.

Responsibilities

• Support and manage Vassar’s Phonathon program.
• Hire and supervise student callers and student managers. Re-hire and develop managers and student callers.
• Revise and create scripts for student callers within various digital channels.
• Develop timing strategy and cadence for Phonathon outreach (i.e. new alums, young alums, loyal donors, lapsed alums, pledge reminders, current and past parents, and more)
• Direct short- and long-range planning and implementation for Phonathon.
• Analyze data as it becomes available to track and report metrics.
• Oversee four to five shifts weekly.
• Ensure that the Vassar Fund is well-positioned to adapt and appeal to the habits and philanthropic preferences of recent graduates and students. This includes proactively sourcing next generation digital fundraising and payment tools into the caller program.
• Collaborate with the Assistant Director of Annual Giving to develop a meaningful student education program on the Vassar Fund.
• Collaborate with the Assistant Director of Annual Giving to develop high impact young alum challenges for Generation Vassar.
• Coordinate the sharing of prospect and donor information with other development colleagues and collaborate to ensure upward movement of prospects through the pipeline for major gifts.
• Design a series of management information reports that demonstrate key leverage points, outcomes, and efficiency.
• Manage the compilation and submission of regular department reports to the Director of Annual Giving.
• Develop “visit and activity metrics” with Vassar Fund team members including measuring face-to-face conversations with current students.
• Oversee a Phonathon budget.
• Develop culminating high-level presentations to the Advancement office and others.
• Other duties as assigned.

Qualifications:

• A minimum of a Vassar Bachelor’s degree is required.
• Strong appreciation for Vassar’s values and key strategic initiatives along with the ability to effectively communicate them to a diverse audience.
• Ability to create and manage a Phonathon program with goals, objectives, identified deliverables, and timelines.
• Strong experience on social media.
• Superb interpersonal communication skills with colleagues and alums.
• Excellent data analysis and report generation skills.
• A willingness to work 37.5 hours weekly beginning at 10:00 a.m. to 7:00 p.m.

About the Office of the Vice President for Technology and Human Resources

Vassar College is among the only higher education institutions that have identified the value of coordinating the administration of technology together with human resources, bringing talent and tools close together within the enterprise. As technology exists to support the College’s teaching, learning, and administration, Human Resources seeks to engage current employees and attract a diverse and talented workforce to continue making Vassar College an incredible place to work, live, teach, and learn. Both departments have the shared vision of minimizing process barriers to make the College’s administration as effective and inclusive as possible.

About The Administrative Fellow for Human Resources

Reporting to the Associate Vice President of Human Resources and Chief People Officer, you will have the unique opportunity to directly impact the employee experience at Vassar College by contributing directly to the mission of the Human Resources Department. You will help shape the department’s goals and objectives and develop programs to enhance employee engagement while developing valuable skills in effective communications, strategic planning, and creating a supportive and inclusive workplace.

Read on to learn more about how, together, we will transform the work of the College to enable our community members to engage with the Vassar experience in a deep and meaningful way.

With support and guidance from College administrators, you will impact the future of:

• Employee Engagement
  • Develop and socialize the employee engagement program to help foster
    a sense of community among Vassar employees.
  • Design new programs and resources to leverage technology to enhance
    the employee experience by identifying opportunities and surfacing new
    approaches to engage all types of employees successfully.
• Professional Development
  • You will help with the development and delivery of professional
    development and career orientation content.
  • This will include building out training materials in partnership with
    subject matter experts both within Human Resources and the broader
    campus community.
• Employment Equity and Assessment
  • Collaborate with members of the Human Resources team to develop or refine data and reporting related to how we measure the efficacy and equity of Human Resources processes and procedures.

What your journey will look like:

• 30 days: In the first 30 days, you will familiarize yourself with the current projects, benefits, policies, and services offered by the Human Resources department. You will attend meetings related to the goals and objectives of those plans. This will help you to get a broad understanding of how best to engage with the various teams and initiatives. Throughout, you will shadow the Associate Vice President of Human Resources and Chief People Officer, and other members of Human Resources for open dialogue and ongoing support.
• 60 days: In the next 30 days, together, we will identify the best initiatives for you to focus on and develop a plan for how to be most impactful during your time in the position.
• 90 days: Well established in your role, the next 30 days and beyond will be spent being an active member of various teams, working groups, and projects, contributing to and having a direct impact on the direction of these initiatives.

What you will gain from this experience:

This role will be an unparalleled professional development opportunity where you’ll gain leadership, culture, engagement, communication, and planning skills while developing robust knowledge of Human Resources, business processes, organization development, change management, and culture. You will engage regularly with senior campus stakeholders. These skills will serve you well in whatever future career path you choose.

We are incredibly proud of our department’s culture of collaboration and reputation for being trusted partners across campus. We are service-minded teams who continually strive to put the experience of our community members above all else, and we would be thrilled to have you join us!

Position Overview and Scope of Work

The Department of Athletics and Physical Education is seeking a one-year, post-baccalaureate fellowship focused on student-athlete welfare and athletics regulatory compliance for Vassar’s 29 varsity teams and 550 student-athletes. The Administrative Fellow for Compliance and Student-Athlete Welfare is an entry-level administrative position that will report to the Deputy Director of Athletics and Director of Student-Athlete Welfare. The selected candidate will assist with the implementation of a comprehensive student-athlete welfare strategic plan and contribute to the operations of the department. The successful candidate will assist with the administration of programming towards the holistic development of student-athletes and oversight of NCAA rules compliance, student-athlete welfare, and diversity and inclusion initiatives.

This position provides an opportunity to create and manage education and leadership programs, campus events and sustained learning experiences that transform the Vassar student-athlete experience. The administrative fellow will interact with cross-campus colleagues on a daily basis and positively impact the collegiate experience for more than 20% of the student body.

Position responsibilities

• Assist with the implementation of the department’s comprehensive student-athlete welfare plan including, but not limited to:
  • Development and logistics of RISE, the department’s student-athlete development program
  • Market and promote student-athlete welfare initiatives and events via social media, email and messaging
  • Collaborate with key campus stakeholders, external facilitators, student-athlete working groups, and representing the department on campus committees
  • Implement a four-year curriculum plan for department inclusion initiatives
  • Implement and co-facilitate support, advocacy and violence prevention programming
  • Serve as the co-advisor to the Student-Athlete Advisory Committee (SAAC)
• Assist with coordination of pre-season and intersession housing, meals and orientation scheduling for student-athletes
• Assist with the management and oversight all aspects of NCAA, Liberty League, and other applicable governing body rules compliance
• Assist with the maintenance of accurate student-athlete data, preparation of all NCAA, conference and college reports

Required skills and experience

• A minimum of a Vassar bachelor’s degree required
• Strong appreciation for the value and role of intercollegiate athletics in the Vassar higher education experience
• Excellent communicator
• Experience with social media and marketing platforms
• Proven ability to work collaboratively with department, campus personnel and external partners
• Weekend, holiday, early morning and/or late evening hours are required

Learning Outcomes

• The successful candidate will learn leadership and team building skills by working collaboratively with campus partners, current students and external facilitators.
• This experience will provide professional networking opportunities.
• This experience will assist the candidate with the pathway to pursue a career in higher education including student affairs or collegiate athletics.
• The position will enhance the candidate’s facilitation skills, event planning, social media and marketing skills, and understanding of regulatory compliance.